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Current Employment Opportunities

Kentucky Legal Aid is an Equal Opportunity Employer.

We're hiring for an Administrative Projects Director to be based in Bowling Green, KY. Under the direction and supervision of the Executive Director, the incumbent will:

  • Oversee the day-to-day details of projects
  • Prepare and monitor action plans, identifying resources, time frames and outcomes for a broad scope of projects
  • Coordinate project tasks and administrative duties, ensuring employees and vendors have what is needed to meet deadlines and milestones
  • Document and follow-up on important actions and decisions
  • Coordinate project meetings, prepare agendas and record action items
  • Communicate with employees and vendors/suppliers status updates and requirements to keep the project moving forward
  • Monitor project requirements and handle issues as they arise
  • Prepare and present project plans and updates as needed
  • Perform functions which enable the Executive Director to focus on broader planning and issues that arise
  • Monitor training and overnight travel requests for compliance with KLA policy
  • Provide general HR support with recruiting, on-boarding, exiting, job descriptions, performance management, compensation, benefits administration and policies and procedures
  • Ensure KLA facilities are in working order and coordinate repairs as needed
  • Supervise purchasing coordinator and clerical staff
  • May provide coaching to Executive Director and supervisors on HR related matters
  • Coordinate staff meetings, organization events and Board of Director meetings
  • Serve as liaison to Board of Directors, including document preparation, correspondence, reporting and scheduling
  • Provide administrative support services to the Executive Director
  • Prepare reports, documents and correspondence as needed
  • Prepare bank deposits and review and approve payroll
  • Update KLA website and intranet as needed

Required Skills

  • Proven critical thinking, time management and problem solving skills
  • Excellent interpersonal communication skills (phone, writing, in person)
  • Excellent written communication skills
  • Keen attention to detail and accuracy
  • Self-driven, dependable and reliable
  • Solid organizational skills, including ability to multitask
  • Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Publisher)
  • Bachelor’s degree or 3-5 years of related experience preferred
  • 1-3 years of HR experience preferred

Other Information

  • Requires occasional day and overnight travel
  • The above statements generally describe the nature and level of work being performed by employees assigned to this job, with or without reasonable accommodation. It is not an exhaustive list of all responsibilities, duties, qualifications, or working conditions.

Benefits

  • Health, dental, vision and life insurances
  • State of Kentucky Retirement and deferred compensation plans
  • Excellent work live balance and positive work environment
  • Generous paid time off